Administrative Assistant – ETCC Cluster

About the role

GIZ Kenya is looking for an Administrative Assistant to support the Energy, Transport and Climate Change (ETCC) Cluster. The role provides essential administrative and organisational assistance to Cluster Management, ensuring smooth office operations and compliance with GIZ policies.

Key responsibilities

• Manage calendars, arrange meetings, travel, and documentation for Cluster Management.
• Coordinate internal events such as workshops, retreats, and inductions, handling logistics and documentation.
• Support staff onboarding by liaising with HR, Service Units, and project teams.
• Oversee day‑to‑day office administration, including space, access cards, utilities, lease administration, and shared costs.
• Liaise with building management, service providers, and IT to maintain office facilities.
• Ensure consistent administrative standards across satellite ETCC offices.
• Assist Service Units and project teams with framework agreements, approvals, and other administrative requests.
• Maintain accurate records, action trackers, and project overviews, handling confidential information with discretion.
• Provide backup support to colleagues and assist with work permits and visa documentation for interns and travelers.

Required profile

• Experience in administrative or secretarial support.
• Strong organisational and coordination abilities.
• Ability to handle confidential documents with discretion.
• Excellent communication and interpersonal skills.

Required skills