Document Scanning & Data Management Assistant

About the role

The Document Scanning & Data Management Assistant will support a large‑scale digitisation and records‑management project for a law & compliance firm. The role involves converting physical documents into organized digital files and ensuring they are stored securely in a shared repository. The position is full‑time and based in Nairobi.

Key responsibilities

• Scan various documents such as agreements for sale, IDs, KRA PIN certificates, sub‑leases, transfers and sectional titles.
• Save, rename and organise scanned files accurately.
• Upload scanned files to the designated joint storage folder.
• Transfer data from law firms’ folders to the joint storage folder.
• Follow written instructions and established document‑management procedures.
• Maintain accuracy and confidentiality when handling documentation.

Required profile

• Minimum KCSE grade C (Plain).
• Basic computer literacy, including operating scanners, saving and renaming files, and navigating shared drives.
• Ability to read and follow written instructions in English.
• Diploma or Degree (completed or in progress) in Records Management, Business Administration or related field is an advantage.
• Previous administration, filing or document‑management experience is an advantage.
• Nairobi‑based or able to commute throughout the exercise.
• Full availability for the entire exercise; current employment or study commitments may be unsuitable.

Required skills

• Operation of document scanners.
• File renaming and organization.
• Navigation of shared network drives.