Finance Assistant (Entry Level)

About the role

The National Democratic Institute is seeking an entry‑level Finance Assistant to support its financial and administrative policies in Nairobi. The role ensures accurate, timely, and compliant financial transactions and reporting.

Key responsibilities

• Record, code, post and reconcile financial transactions with proper documentation.
• Prepare and process payments, maintain petty cash and follow up on vendor invoices.
• Verify, track and file financial documents such as invoices, receipts, vouchers and contracts.
• Support eTIMS invoice processing for vendors, consultants and participant reimbursements.
• Assist with statutory and tax compliance, maintaining supporting records.
• Provide procurement support, including quotations, purchase orders and vendor records.
• Coordinate staff travel, accommodation, transport and logistical arrangements for meetings and workshops.
• Maintain office, asset, personnel and administrative records with confidential filing.
• Support internal and external audits by preparing and retrieving required documents.
• Guide staff and sub‑grant partners on NDI financial procedures and donor requirements.

Required profile

• Bachelor’s degree in finance, accounting, business administration or related field.
• Minimum two years of experience in financial management, accounting or administration, preferably with an international NGO.
• CPA Part II or ACCA Level II qualification.
• High attention to detail and strong written and verbal communication skills.
• Ability to work independently and collaboratively in a diverse team.

Required skills

• Microsoft Word
• Microsoft Excel
• Quicken or other accounting software
• Windows operating system
• Microsoft Suite