Office Administrator – Full‑time

About the role

We are looking for a proactive Office Administrator to manage daily administrative operations at our Westlands office in Nairobi. The role involves supporting staff, handling client interactions, and ensuring the office runs smoothly and professionally.

Key responsibilities

• Coordinate day‑to‑day office activities, including meetings, appointments and schedules.
• Maintain organized records, files, documents and databases.
• Manage office supplies, equipment and monitor administrative expenses.
• Serve as the first point of contact for clients, visitors and enquiries, directing them to the appropriate department.
• Prepare correspondence, reports, presentations and other administrative documents.
• Handle confidential information and ensure proper filing and retrieval.
• Assist with onboarding new employees and organise company events and staff activities.
• Identify and suggest improvements to office processes and efficiency.

Required profile

• Diploma or degree in Business Administration, Office Administration, Management or a related field.
• Minimum two years of experience in a similar office administration role.
• Strong written and verbal communication skills.
• Customer‑service orientation and ability to manage front‑office interactions.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Outlook/email.