Office Administrator / Property Management Assistant

About the role

We are seeking a proactive Office Administrator / Property Management Assistant to support our real‑estate operations in Nairobi. The role combines general office administration with tenant and property‑related duties, ensuring smooth day‑to‑day operations.

Key responsibilities

• Draft letters, emails, notices and reports; manage filing system for contracts, tenant records and invoices.
• Handle tenant enquiries, prepare tenancy agreements, coordinate inspections, move‑ins and move‑outs, and track requests.
• Prepare purchase requisitions, monitor office supplies and maintain inventory records.
• Maintain service contracts, licences and insurance certificates, tracking renewal dates.
• Verify supplier invoices, assist in management reporting and compile documents for the Accounts department.
• Support property operations by planning maintenance activities, preparing resident communications and coordinating contractor access.
• Manage office schedules, answer calls, organise meetings and ensure efficient office functioning.

Required profile

• Diploma or degree in Business Administration, Property Management or a related field.
• Minimum three years of administrative experience; property‑management experience is an advantage.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint