Office Administrator (Reliever) – 3‑Month Assignment

About the role

We are seeking a competent Office & Front Office Administrator to support a reputable law firm for a three‑month reliever assignment. The role is based in Westlands, Nairobi, and involves managing reception duties, client interactions, and general office coordination in a professional legal environment.

Key responsibilities

• Greet and welcome clients, visitors, and partners; act as the first point of contact.
• Answer, screen, and forward phone calls promptly.
• Handle incoming/outgoing mail, courier deliveries, and email flows.
• Maintain a clean, organized reception area and keep accurate visitor logs.
• Manage physical and electronic filing systems, including archiving and retrieval.
• Perform data entry, prepare spreadsheets, and keep accurate office records.
• Draft, format, and proofread correspondence and reports.
• Schedule meetings, book rooms, and prepare agendas.
• Support the legal team with document preparation, copying, scanning, and binding.
• Monitor office supplies, liaise with vendors, and manage petty cash.
• Assist with basic bookkeeping and coordinate equipment maintenance.

Required profile

• Proven experience in front‑office or administrative roles, preferably in a professional services setting.
• Strong customer‑service orientation and excellent communication skills.
• Ability to handle multiple tasks efficiently and maintain confidentiality.
• Attention to detail and strong organisational abilities.

Required skills

• Proficiency in standard office software (e.g., word processing, spreadsheet applications).
• Basic bookkeeping and cash‑handling knowledge.
• Familiarity with filing systems and document management.