Office Assistant

About the role

We are looking for a highly organized and proactive Office Assistant to keep daily operations running smoothly. The role involves managing documents, schedules, communications, and routine administrative tasks while supporting managers and team members.

Key responsibilities

• Provide general administrative support to managers and colleagues.
• Organize and maintain both digital and physical files, records, and databases.
• Handle routine emails, messages, calls, and administrative requests.
• Assist with scheduling meetings, appointments, and team activities.
• Prepare, format, and update reports, spreadsheets, presentations, and other documents.
• Perform data entry and verify information for accuracy.
• Coordinate information flow between internal teams and external contacts.
• Monitor deadlines, tasks, and follow‑ups to ensure timely completion.
• Support invoice, expense, and order processing when needed.
• Maintain office supplies, equipment, and routine office needs.
• Help organize meetings, events, and internal activities.
• Maintain accurate administrative records and assist with onboarding processes.

Required profile

• Previous experience in office administration or a similar support role.
• Strong organizational, time‑management, and attention‑to‑detail abilities.
• Excellent verbal and written communication skills in English.
• Ability to work independently, take initiative, and adapt quickly to new tools.
• Professional, reliable, and proactive attitude.

Required skills

• Proficiency with Google Workspace.
• Proficiency with Microsoft Office.
• Comfortable using email, calendars, spreadsheets, databases, and digital communication tools.
• Strong data‑entry and documentation capabilities.