Programme Management Assistant

About the role

The Programme Management Assistant will support the Environment Management Group (EMG) Secretariat in Nairobi, assisting with the coordination, monitoring and administrative aspects of medium‑sized, complex programme and project components. Reporting to the Head of the EMG Secretariat, the role contributes to the Sustainable UN Initiative (SUN) and broader UNEP objectives.

Key responsibilities

• Assist in planning and preparation of programme/project components, monitoring proposal status and documentation flow.
• Compile, summarize and present data on programmes/projects and related issues.
• Review project documents, especially cost plans and budgets, for completeness and compliance before final approval.
• Verify budget revisions, fund availability and ensure entries in the computerized budget system.
• Serve as focal point for administrative coordination, including recruitment, travel, training, payments, procurement and fund disbursement.
• Enter project delivery data, draft status reports, and highlight delivery shortfalls or budget overruns.
• Prepare correspondence, periodic reports, briefing notes, graphics, statistical summaries and accounting spreadsheets.
• Provide general office assistance, manage correspondence, maintain records, organise meetings and workshops, and handle routine administrative tasks.
• Maintain and develop internal databases, update the website and generate standard and non‑standard reports.

Required profile

Required skills