Project Administrative Assistant – Journalism & Communication

About the role

The Meru University of Science and Technology is seeking a Project Administrative Assistant to support its journalism and communication initiatives. This full‑time position will be based in Westlands, Nairobi, and will provide essential administrative and coordination services across project teams and laboratory units.

Key responsibilities

• Manage official correspondence and maintain effective communication channels.
• Schedule and coordinate meetings, training sessions, audits and other engagements.
• Record, distribute, archive and track minutes, agendas and action items.
• Organise and update laboratory documentation, including reports, calibration records and SOPs.
• Assist in the planning and logistical support of outreach events.
• Support document‑control processes and ensure secure storage of accreditation and compliance records.
• Prepare, format and disseminate presentations and official documents.
• Facilitate timely follow‑up on assigned tasks and ensure smooth information flow across teams.

Required profile

• Diploma or bachelor’s degree in Secretarial Studies, Office Management, Business Administration, Journalism and Communication or a related field.
• Entry‑level candidates are welcome; experience in NGO operations or project management is a plus.
• Familiarity with ISO/IEC 17025:2017, ISO 9001:2015 and ISO/IEC 17043:2023 standards is advantageous.

Required skills

• Proficiency in Microsoft Office Suite.