Project Assistant KE

About the role

We are looking for a highly organized and proactive Project Assistant to support our project teams throughout the project lifecycle. The role involves providing administrative and operational assistance, ensuring that tasks are coordinated, documentation is up‑to‑date, and deadlines are met.

Key responsibilities

• Provide administrative and operational support to project managers and teams.
• Assist with project planning, scheduling, and daily coordination.
• Track tasks, milestones, deadlines, and deliverables.
• Follow up with team members to ensure timely completion of assigned work.
• Schedule and coordinate meetings, calls, and appointments; prepare agendas, notes, reports, and presentations.
• Maintain organized project files, records, and documentation.
• Update project trackers, spreadsheets, databases, and project‑management systems.
• Communicate updates, requests, and information between stakeholders.
• Collect, organize, and analyse project information.
• Monitor pending tasks, identify potential delays, and escalate issues as needed.
• Support research, data collection, and resource coordination.

Required profile

• Previous experience in project support, administration, or operations.
• Experience managing documentation, schedules, tasks, and follow‑ups.
• Ability to handle multiple deadlines and priorities simultaneously.
• Strong communication and interpersonal skills.
• Self‑motivated, reliable, and proactive attitude.
• Reliable internet connection and suitable remote‑work setup.
• Professional English proficiency.

Required skills

• Proficiency with Google Workspace or Microsoft Office.
• Comfortable using project‑management tools, spreadsheets, databases, and communication platforms.
• Strong documentation and reporting abilities.