Administrative Officer & Personal Assistant

About the role

The role provides executive and administrative support to senior management within a manufacturing and cleaning chemicals company. The Administrative Officer/Personal Assistant will manage calendars, coordinate office operations, and assist with finance and procurement tasks.

Key responsibilities

• Manage executive calendars, appointments, travel arrangements, and prepare meeting materials.
• Screen calls, emails and visitors, ensuring timely communication.
• Coordinate day‑to‑day office operations, maintain filing systems and manage supplies and equipment.
• Assist with petty cash, invoice processing, purchase requisitions and track supplier deliveries.
• Liaise with internal departments, customers, suppliers and service providers on administrative matters.
• Support compliance with company policies and drive process improvements.

Required profile

• Diploma or Bachelor’s degree in Business Administration, Office Administration, Procurement, Finance, Accounting or related field.
• Minimum two years of experience in administration, executive support, office management or customer service.
• Experience in a manufacturing environment is desirable.
• Strong attention to confidentiality and accuracy.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with ERP or accounting systems.
• Good document management, record‑keeping and report preparation abilities.

What we offer

• Competitive monthly salary of KES 30,000‑35,000.
• Full‑time permanent position in a dynamic manufacturing company.
• Opportunity to develop administrative and procurement expertise.