Records Specialist – Document Management

About the role

We are looking for a highly organized Records Specialist to manage, maintain, and organize both physical and digital company records. The successful candidate will ensure that all documentation is accurate, accessible, and stored according to established procedures while handling sensitive information with confidentiality.

Key responsibilities

• Create, update, organize, and maintain physical and digital records.
• Enter and verify information in databases, spreadsheets, and document management systems.
• Review records for accuracy, completeness, and consistency, correcting errors and duplicates.
• Maintain organized filing systems and ensure proper categorization of documents.
• Retrieve records efficiently upon request and process incoming documents for proper storage.
• Assist with scanning, indexing, uploading, and archiving of documents.
• Track record updates, changes, and document status.
• Perform regular data quality checks and support retention, archiving, and disposal procedures.
• Maintain confidentiality of company, customer, and employee information.
• Prepare reports, spreadsheets, and summaries related to records.
• Support audits, compliance reviews, and information requests.

Required profile

• Previous experience in records management, data entry, document control, or a similar administrative role.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Reliable internet connection and a suitable remote‑work setup.
• Professional, dependable, and methodical attitude.

Required skills

• Proficiency with Microsoft Excel or Google Sheets.
• Comfortable working with databases and document management systems.
• Strong data entry and information management abilities.