Executive Assistant (Finance) – Westlands, Nairobi

About the role

A leading company in the financial trading sector, operating across local and international markets, is looking for an experienced Executive Assistant to support its CEO and senior leadership team in Westlands, Nairobi. The role covers managing complex schedules, coordinating communications, preparing reports and supporting operational and administrative tasks. It suits a highly organized, proactive person who can work closely with senior stakeholders.

Key responsibilities

• Manage the CEO's calendar, schedule meetings and coordinate appointments while balancing multiple priorities.
• Handle incoming and outgoing communications, including phone calls, emails and correspondence, with timely follow-ups.
• Prepare, review and edit reports, presentations and documentation for meetings, decisions and client-facing use.
• Organize meetings, prepare agendas, take minutes and track follow-up actions.
• Plan and manage domestic and international travel, including itineraries, accommodation and logistics.
• Support workflows such as email management, document filing, task tracking and internal coordination.
• Compile data, reports and documentation for internal and external stakeholders.
• Act as a confidential liaison between the CEO, board members, clients and internal teams.
• Use digital tools such as Google Workspace, Microsoft Office and Calendly.

Required profile

• Bachelor's degree in Business Administration, Management, Finance or a related field.
• Proven experience supporting C-level executives or senior leadership in corporate or international settings.
• Strong problem-solving skills and excellent written and verbal communication.
• Professional presence and discretion with executives, and flexibility in fast-paced environments.
• Exposure to NSE20-listed companies or experience in trading, investment or financial services is an added advantage.