Executive Assistant (Lubricants)

About the role

A leading company in the lubricant market, represented by Summit Recruitment & Search, is looking for a proactive and highly organized Executive Assistant in Nairobi. The role provides comprehensive administrative and analytical support across operations, coordinating administrative functions, managing communication and supporting business processes through data collection, recording and analysis.

Key responsibilities

• Provide executive-level administrative support, including calendar management, meeting coordination and document preparation.
• Collect, record and analyse operational data to support management reporting and decision-making.
• Prepare reports, presentations and correspondence for internal and external stakeholders.
• Maintain accurate and organized filing systems, records and databases.
• Liaise with departments to ensure efficient communication and coordination of company activities.
• Support budgeting, procurement and expense tracking processes.
• Assist in monitoring project progress and preparing performance summaries.
• Handle sensitive and confidential information with discretion.

Required profile

• Bachelor's degree or diploma in Business Administration, Management or a related field.
• 3-5 years of experience as an Executive Assistant or in a similar administrative role.
• Strong written and verbal communication skills, with excellent organization and multitasking abilities.
• Ability to work independently and manage multiple tasks in a fast-paced environment.

Required skills

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Working knowledge of ERP systems.
• Strong skills in data collection, recording and analysis.