Executive Assistant to the NBA Africa CEO

About the role

The NBA Africa CEO is looking for a full-time Executive Assistant in Nairobi to provide high-level administrative and operational support. The role acts as a trusted partner and primary point of contact, managing sensitive communications, coordinating travel, meetings and events, and contributing to departmental initiatives. It involves 0-15% travel depending on priorities.

Key responsibilities

• Prioritize the CEO's daily schedule, exercise independent judgment on meeting priorities and decline requests, and resolve scheduling conflicts
• Recommend travel arrangements, book flights, accommodation and transportation, and prepare travel and expense reports
• Triage and respond to stakeholder inquiries, handle confidential information with discretion, and draft, proofread and edit documents, reports and presentations
• Schedule meetings, take minutes, track action items and follow up on deadlines
• Prepare confidential correspondence, itineraries and agendas, and arrange audio-visual needs and catering for meetings
• Manage guest registration, invitations and the reception of external attendees for large events
• Support projects and programs, coordinate event logistics and large department orders, and use AI and automation tools to improve efficiency

Required profile

• College degree in Administration, Business or Secretarial preferred
• 7+ years of experience supporting executives in a fast-paced corporate setting
• Proven experience as an executive assistant in a similar role
• Ability to work independently, prioritize tasks and meet deadlines

Required skills

• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Calendar management tools
• Discretion, strong organization and multitasking, and attention to detail