HR & Admin Assistant (Entry Level)

About the role

PAIX Data Centres is hiring an Entry Level HR & Admin Assistant in Nairobi to coordinate day-to-day operations and provide technical expertise. The role covers HR records, recruitment support, payroll assistance, attendance and performance monitoring, employee relations, HR administration and learning and development.

Key responsibilities

• Maintain HR records, headcount, recruitment data and performance metrics, and keep organizational charts and HR databases up to date.
• Post job advertisements, schedule interviews, conduct reference checks, prepare onboarding schedules and run orientation sessions for new hires.
• Update payroll administrators on employee changes, help with payroll and benefits queries, and support medical insurance and pension programmes.
• Monitor and update attendance records, record performance data and support performance appraisals and improvement plans.
• Act as a point of contact for basic employee inquiries, escalate issues, and help organise events and activities.
• Handle travel arrangements (visas and accommodation) and prepare contracts and offer letters.
• Ensure compliance with labour laws and HR policies through proper documentation.
• Identify training needs, help organise training and track its success, and keep employee files organised.

Required profile

• Bachelor's degree in Human Resource Management, Business Administration or a related field.
• 1-2 years of relevant experience in an HR or administrative role.
• Good understanding of HR practices, procedures and employment laws.

Required skills

• Proficiency in Microsoft Office; experience with HR information systems is an added advantage.
• Strong organisational and time management skills, attention to detail and ability to multitask under supervision.
• Excellent communication, confidentiality and teamwork skills.