HR & Administration Assistant

About the role

PAIX Data Centres is hiring a full-time HR and Administration Assistant in Nairobi. The role coordinates day-to-day HR operations and provides support in HR planning, recruitment, onboarding, performance management, learning and development, total rewards, payroll administration, HR compliance, organizational development, staff welfare and employee relations.

Key responsibilities

• Maintain HR records, headcount, recruitment data and performance metrics, and keep organizational charts and HR databases up to date.
• Support recruitment (posting ads, scheduling interviews, reference checks) and onboarding (orientation, introducing new hires to policies).
• Update payroll administrators on employee changes, help with payroll and benefits queries, and support medical insurance and pension programmes.
• Monitor attendance records and help record performance data and appraisals.
• Act as a first point of contact for employee queries, help organize events, and support performance improvement plans.
• Handle travel arrangements (visas, accommodation), prepare contracts and offer letters, and support labour law compliance.
• Identify training needs, help organize training and track its results.
• Maintain employee files and documents, and perform other duties assigned by the line manager.

Required profile

• Bachelor's degree in Human Resource Management, Business Administration or a related field.
• 1-2+ years of HR administrative experience preferred.
• Good understanding of basic HR practices and procedures.
• Strong organizational and time management skills, attention to detail, and ability to multitask under supervision.
• Excellent communication, confidentiality, teamwork and willingness to learn.

Required skills

• Proficiency in Microsoft Office and HR systems (an added advantage)

To apply, candidates use the application link provided in the original listing.