Meetings Services Assistant (Multiple WAE Positions)

About the role

The United Nations Office at Nairobi (UNON) is seeking multiple Meetings Services Assistants on a When Actually Employed (WAE) roster. Working in the Meetings Management Unit, you will support the smooth operation of high‑level conferences and meetings, ensuring that documentation, equipment and logistics are in place for successful sessions.

Key responsibilities

• Assist assigned Meetings Services Assistants in meeting rooms.
• Receive, sort and organize official documentation for meetings in interpretation booths.
• Set up seating arrangements according to approved protocol and room charts.
• Deliver speeches, background material and documents to podiums, interpreters, report‑writing staff and participants.
• Participate in preparing preparation rooms.
• Liaise with technical services to resolve issues with headphones, microphones and other equipment.
• Check availability of conference material and logistical details before meetings start.
• Monitor communication tools for urgent information exchange.
• Perform other related duties as required.

Required profile

• Professionalism: reliable, deadline‑oriented and able to work calmly under pressure.
• Strong communication skills: clear spoken and written English, attentive listening and two‑way interaction.
• Teamwork: collaborative attitude, willingness to support colleagues and value diverse input.
• Commitment to gender equality and inclusive participation.

Required skills

• Basic knowledge of conference audio‑visual equipment (microphones, headphones, language channels).