Field Documentation and Digital Records Officer

About the role

Zetech University is looking for a Field Documentation and Digital Records Officer based in Nairobi (Westlands). The officer documents field activities and keeps accurate, secure and well-organised physical and digital project records across three projects.

Key responsibilities

• Document interviews, field visits, meetings, training, installations, workshops and stakeholder engagements.
• Capture approved photographs, audio recordings, videos and field notes.
• Maintain consent forms, attendance records, transcripts, activity reports and other supporting evidence.
• Organise records using consistent file names, metadata and version-control procedures.
• Upload, back up, retrieve and securely share authorised project records.
• Verify the completeness and accuracy of field documentation before filing or archiving.
• Support the integration of approved research materials into digital platforms and archives.
• Observe confidentiality, research ethics, data-protection, safeguarding and donor-visibility requirements.

Required profile

• Bachelor's degree in records management, archives, information management, communication, research or a related field.
• Experience in field documentation and electronic records management.
• Strong attention to detail and understanding of confidentiality and data protection.
• Added advantage: experience in digital archiving; added advantage: master's degree in the relevant area.

Required skills

• Competence in photography, audio or video documentation.
• Digital filing systems.