HR & Admin Intern

About the role

Under the guidance of the People, Culture and Administration Officer, the Human Resource & Admin Intern provides day-to-day administrative support to the People and Culture Unit at AMREF Health Africa in Nairobi. The internship covers recruitment support, record keeping, reporting and general HR administration.

Key responsibilities

• Support the end-to-end recruitment process: obtain approvals, draft and publish job adverts, screen applications, coordinate interviews, communicate with candidates, keep recruitment records and provide logistical support.
• Support staff onboarding and induction by giving new employees the information, documentation and guidance they need.
• Maintain the integrity, confidentiality and accuracy of HR records, keeping staff files and recruitment records updated, labelled, organised and stored physically and electronically on the M-Files system.
• Help with data entry and update HR and administrative records.
• Support the preparation of HR reports, dashboards and presentations using tools such as JetHub and Qlik.
• Support audit activities by keeping records accurate, complete and accessible.
• Draft, distribute and communicate staff documents and letters, and respond to employee queries while escalating complex issues.
• Support the Volunteer Physician Programme, AFD culture initiatives and other employee engagement projects.
• Manage office correspondence and file incoming and outgoing documents.
• Monitor crew card validity and renewals, and help manage stationery stock.
• Provide general administrative support to the HR department and carry out other assigned duties.

Required profile

• Bachelor's degree in Human Resource Management, Business Administration, Social Sciences or a related field.
• Good written and oral communication and interpersonal skills.
• Ability to maintain confidentiality and act with tact and discretion.
• Team player who is flexible, reliable, organised and proactive.

Required skills

• Proficiency in computer studies, specifically Microsoft Office.