HR Assistant

About the role

We are looking for an HR Assistant to support the human resources function at Java House Africa Ltd in Nairobi. The role involves managing employee records, statutory compliance, and providing HR guidance across our Westlands locations.

Key responsibilities

• Maintain electronic and hard‑copy employee records for all staff.
• Track and update statutory information (SHA, NSSF, PIN, food handler certificates, medical and GPA records).
• Support confirmation, disciplinary, promotion and separation processes, including HRMIS and pension administration.
• Issue uniforms and safety gear to new hires and liaise with branch staff for HR guidance.
• Coordinate interview scheduling, conduct interviews, prepare reports and manage onboarding.
• Prepare internal job adverts, memos and assist with corporate events such as career fairs and employee recognition.
• Monitor employee engagement through surveys and manage medical scheme and compensation claims.
• Assist with payroll processing, answer employee queries and resolve errors.
• Conduct periodic audits of HR files and ensure compliance with documentation requirements.

Required profile

• Bachelor’s degree in Human Resource Management or related field.
• Knowledge of Kenyan labour legislation (OSHA, WIBA, Employment Act) and statutory deductions.
• Strong communication, problem‑solving and team‑working abilities.
• Detail‑oriented self‑starter able to work with minimal supervision.
• Experience in recruitment, training, performance management and HR administration.

Required skills

• Familiarity with HRMIS and NEIMS systems.
• Basic understanding of AI tools such as Claude, ChatGPT and Grok.
• Knowledge of pension schemes and HR applications.