Legal Assistant - Estate Planning, Probate & Guardianship (Bilingual)

About the role

A well-regarded law firm is looking for a bilingual Legal Assistant to provide administrative and case-related support to attorneys, keeping matters organized, clients informed and deadlines met. The position is 100% on-site, Monday to Friday, 8:00 a.m. to 5:00 p.m. (EMT), and requires 2 to 4 years of experience.

Key responsibilities

• Provide administrative and operational support to attorneys in case management.
• Draft, review and organize legal documentation and correspondence.
• Manage calendars, hearings, meetings, appointments and deadlines.
• Maintain professional communication with clients about documentation, scheduling and case follow-ups.
• Assist with opening new files and gathering required information.
• Manage and maintain electronic case files and records.
• Coordinate meetings, calls and other legal activities; monitor emails, correspondence and tasks.
• Assist with administrative processes, billing and time entry.
• Track deadlines and pending tasks, following up proactively with attorneys.
• Ensure confidentiality of client and firm information and provide general administrative support.

Required profile

• 2 to 4 years of experience as a Legal Assistant in a law firm (mandatory).
• Advanced English proficiency at B2+/C1 level (mandatory).
• Experience in estate planning, guardianship, probate/inheritance litigation and/or elder law (mandatory).
• Solid knowledge of legal office procedures and client communication.
• Ability to work independently, manage several priorities and deadlines, and communicate confidently with attorneys and clients.

Required skills

• Proficiency with Clio (essential requirement)
• Microsoft Office and Outlook
• PDF formatting and document management tools