Office Administrator (AN-Scale KMTC 8)

About the role

Kenya Medical Training College is recruiting a full-time Office Administrator (AN-Scale KMTC 8) based in Westlands, Nairobi. The role covers general office administration, including dictation, data processing, client service and coordination of meetings and travel.

Key responsibilities

• Take oral dictation and use e-office to research and process data
• Operate office equipment and attend to visitors and clients
• Handle telephone calls and customer inquiries and complaints
• Coordinate schedules of meetings and appointments, and travel arrangements
• Maintain an up-to-date filing system and prepare responses to routine correspondence
• Ensure the security, integrity and confidentiality of office records, equipment, documents and information, including classified materials
• Manage office protocol and etiquette, maintain the office diary, appointments and travel itineraries, and supervise office cleanliness
• Guide and supervise other office administrative services personnel

Required profile

• Bachelor's degree in Secretarial Studies or Bachelor of Business and Office Management from a recognised institution, or its equivalent
• OR a Bachelor's degree in Social Sciences plus a Diploma in Secretarial Studies from a recognised institution

Required skills

• Proficiency in computer applications