Personal Assistant cum Administrator

About the role

We are looking for a highly organized and proactive Personal Assistant cum Administrator to support senior management of a power rental and turnkey solutions provider operating across Kenya and East Africa. The role combines executive assistance with day‑to‑day office administration to ensure smooth operations.

Key responsibilities

• Manage the Managing Director’s calendar, appointments, meetings and daily schedule.
• Coordinate internal and external meetings, preparing rooms, agendas and relevant documents.
• Handle incoming calls, emails and correspondence on behalf of management.
• Prepare, edit and format reports, presentations, letters, proposals and other business documents.
• Maintain a structured filing system for confidential company documents.
• Arrange local and international travel, accommodation and itineraries.
• Oversee office supplies, stationery and general administrative requirements.
• Coordinate office maintenance, repairs, utilities and facilities‑related matters.
• Liaise with landlords, service providers, suppliers, couriers and other external parties.
• Maintain administrative records, contracts, licenses and statutory documentation.
• Manage incoming and outgoing correspondence and documents.
• Welcome visitors and ensure a professional experience for clients.
• Follow up with internal teams on project‑related actions and deadlines.

Required profile

• Bachelor’s degree or diploma in Business Administration, Secretarial Studies, Office Administration, Management or related field.
• 2‑3 years experience as a Personal Assistant, Executive Assistant, Office Administrator or similar role.
• Previous experience supporting a senior executive is highly desirable.
• Experience in engineering, energy, power, construction, equipment rental, manufacturing or technical services is an advantage.

Required skills