Personal Assistant – Law Firm, Nairobi

About the role

A busy medium-sized law firm in Nairobi is looking for a Personal Assistant to support its administrative functions. The successful candidate will oversee day-to-day activities, manage office operations and provide administrative support to Partners and other staff.

Key responsibilities

• Provide administrative assistance to Partners and staff, including managing calendars, scheduling meetings and coordinating travel arrangements.
• Prepare correspondence and reports.
• Handle incoming and outgoing mail and courier services.
• Manage email and phone communications, screening and redirecting inquiries as needed.
• Maintain efficient filing and document management systems.
• Coordinate with vendors, service providers and IT support on office maintenance and technology needs.
• Maintain and update office records, including client files and legal documents.

Required profile

• Familiarity with legal terminology and processes.
• Ability to maintain confidentiality and handle sensitive information.
• Strong problem-solving skills and ability to adapt to changing priorities and deadlines.

The position is advertised by Summit Recruitment & Search, a Kenyan recruitment and executive search agency. Applicants are contacted directly, and candidates who do not hear back within two weeks should apply again for future roles. The agency states it charges no fee to candidates.