Procurement Senior Assistant

About the role

The Procurement Senior Assistant provides essential administrative support for procurement and contracting processes covering goods, services and works for the East and Southern Africa Multi‑Country Office (ESAMCO). Working under the direct supervision of the Procurement Manager and guided by the Head of Support Services, the role ensures smooth transaction flow and high‑quality documentation across a multi‑country development portfolio.

Key responsibilities

• Draft bidding documents, evaluation reports and contract award submissions, maintaining consistent format and content.
• Process procurement transactions in UNOPS’ corporate system, OneUNOPS (oU), including purchase orders, contracts, long‑term agreements and amendments.
• Verify and process invoices for goods and services, ensuring accuracy, completeness and timely payment.
• Monitor expenditure against allocated budgets and follow up with clients to close procurement actions.
• Receive, log, review and route incoming procurement communications and requests.
• Prepare reports, tables, charts and statistical summaries on procurement volume and performance.
• Publish procurement advertisements and award notices, and maintain status reports on ongoing activities.
• Provide routine client service and follow‑up on procurement matters on behalf of the supervisor.

Required profile

• Experience in administrative support for procurement and contracting processes.
• Familiarity with e‑procurement tools and the OneUNOPS system.
• Ability to work under supervision and coordinate with multi‑country teams.
• Strong attention to detail and capability to ensure consistency in documentation.
• Good communication skills for client interaction and internal coordination.

Required skills

• OneUNOPS procurement system
• E‑procurement tools