Project Administrative Assistant (Business Administration)

About the role

The Project Administrative Assistant will support the university’s business administration functions, ensuring smooth communication and documentation across projects and laboratory activities. This entry‑level position offers exposure to project coordination, compliance management, and outreach event support within an academic environment.

Key responsibilities

• Manage official correspondence and maintain effective communication channels.
• Schedule and coordinate meetings, training sessions, audits and other engagements.
• Record, distribute, archive and track minutes, agendas and action items.
• Organise and update laboratory documentation, including reports, calibration records and SOPs.
• Assist in the coordination of outreach events and provide logistical support.
• Support document‑control processes and ensure secure storage of accreditation and compliance records.
• Prepare, format and disseminate presentations and official documents.
• Facilitate timely follow‑up on assigned tasks and ensure information flow across laboratory and administrative teams.

Required profile

• Diploma or bachelor’s degree in Secretarial Studies, Office Management, Business Administration, Journalism and Communication or a related field.
• Entry‑level candidates; preference given to those with experience in NGO operations or project‑management frameworks.
• Familiarity with laboratory management standards such as ISO/IEC 17025, ISO 9001 and ISO/IEC 17043 is advantageous.

Required skills

• Proficiency in Microsoft Office Suite.