Registry Assistant

About the role

The Registry Assistant will support Tower Sacco’s records management function, ensuring that all physical and electronic documents are stored, retrieved and disposed of in line with company policies and regulatory requirements.

Key responsibilities

• Implement records management guidelines, procedures, standards and policies.
• Re‑organise files and documents to optimise retrieval and accessibility.
• Prepare and maintain both manual and electronic records inventories, keeping the register up‑to‑date.
• Maintain secure, accurate and reliable records, managing file movements and ensuring registry orderliness.
• Collaborate with branch offices to preserve long‑term electronic records and oversee migrations as needed.
• Dispose of or transfer obsolete records according to disposition policies.
• Perform general registry duties such as sorting, preparing member circulars, handling enquiries and ensuring data confidentiality.
• Undertake any additional tasks assigned by the Registry Officer, Head of HR, CEO or other authorised officers.

Required profile

• Diploma or higher diploma in Records Management, Business Information Management or a related field (degree is a plus).
• Minimum three (3) years of record‑management experience in a reputable firm or financial institution.
• Exemplary integrity, honesty and professional competence.
• Age 24 years or older, team‑player with strong analytical and organisational abilities.
• Self‑driven, results‑oriented and capable of handling repetitive tasks.

Required skills

• Working knowledge of Document Management Systems (DMS) or Electronic Document Management Systems (EDMS).
• Proficiency with computerized office applications.