Executive Operations Coordinator

About the role

World Animal Protection are looking for an Executive Operations Coordinator to help us move the world to protect animals. As the trusted operational partner to a member of our Global Leadership Team, you will smooth complexity out of their day and give them space to focus on strategy rather than logistics.

Key responsibilities

• Coordinate plans, projects and delivery with stakeholders internally and externally.
• Own complex diaries, inboxes and cross‑timezone scheduling, keeping everyone briefed and on time.
• Organise travel and accommodation for board members, executives and guest speakers in line with policy.
• Structure timelines and sequence activity so leaders can execute complex pieces of work with confidence.
• Track delivery of time‑bound priorities such as organisational planning, reviews and key initiatives.
• Maintain oversight of actions, milestones and dependencies, following through with clarity and diplomacy.
• Provide support at global meetings, capturing outcomes and next steps in real time.
• Identify priorities, risks and upcoming demands before they become problems.
• Act as a strategic filter for competing priorities.
• Contribute to shared global event logistics, including trustee travel and visas.
• Collaborate with fellow Executive Operations Coordinators to close gaps and keep coverage seamless.

What we offer

• Midyear Wellbeing closure days – two days off mid‑year for collective wellbeing.
• Inclusivity benefits covering bereavement, caring responsibilities, disability, menstrual/menopausal symptoms, pregnancy loss, fertility treatment, pet care, and gender‑affirming medical care.
• Flexible working arrangements to support work‑life balance.
• Flexible public holidays allowing you to take days off for personal religious or cultural observances.
• Vacation entitlement increases with length of service, plus additional time off for long‑service milestones.
• Global Mobility policy enabling up to 30 days of work abroad each year.