Secretary III

About the role

The Nyandarua National Polytechnic is seeking a diligent Secretary III to provide comprehensive administrative support within its Westlands campus. This full‑time position involves handling routine correspondence, managing office documentation, and assisting the head of department with presentation materials.

Key responsibilities

• Record dictation in shorthand and transcribe it into clear written form.
• Type drafts and manuscripts to ensure timely communication.
• Handle incoming and outgoing telephone calls and direct them to the appropriate office.
• Operate office equipment for printing, photocopying, and document preparation.
• Prepare responses to routine correspondence promptly.
• Assist the head of department in preparing presentation materials and other documentation.
• Organise administrative records and correspondence for easy accessibility.
• Classify documents to maintain security and confidentiality.
• Receive and attend to visitors professionally and guide them to the correct offices.
• Monitor office cleanliness and maintain a well‑managed working environment.
• Maintain an efficient filing system to retrieve documents quickly.

Required profile

• Diploma in Secretarial Studies from KNEC or an equivalent recognized institution.
• Certificates in Typewriting III (50 w.p.m.), Shorthand III (100 w.p.m.) or Audio Typing III.
• Qualifications in Business English III/Communications II, Office Management III, Secretarial Duties II, Commerce II, and a certificate in computer applications.
• Clearance documents: good conduct, tax compliance, HELB, EACC, and a recognized Credit Reference Bureau.

Required skills

• Typewriting (minimum 50 words per minute).
• Shorthand (minimum 100 words per minute) or audio typing proficiency.
• Computerized document processing.
• Office management and record‑keeping.