Accounts & Admin Assistant – Medical Supplies

About the role

The company is seeking a diligent Accounts & Admin Assistant to support its finance and office operations within the medical supplies sector. You will ensure accurate financial record‑keeping, manage payroll, and assist with day‑to‑day administrative tasks.

Key responsibilities

• Record invoices, payments and receipts accurately.
• Assist with petty cash management and bank reconciliations.
• Follow up on customer payments and supplier invoices.
• Maintain proper filing of financial and office documents.
• Prepare monthly staff payroll and process statutory deductions (PAYE, NSSF, SHIF, Housing levy) on time.
• Handle office administration duties including calls, emails and office supplies.
• Assist with stock and inventory reconciliations and record updates.
• Prepare simple financial and administration reports to support daily operations.

Required profile

• Honest, detail‑oriented and able to work independently.
• Minimum diploma in Accounting, Finance, Business Administration or related field.
• CPA II or equivalent qualification from a recognized institution.
• 3‑5 years of experience in accounts and administration.
• Strong organizational and communication abilities.

Required skills

• Proficiency with Microsoft Office suite.
• Experience using QuickBooks accounting software.