Administrative Assistant – Executive Support

About the role

The Administrative Assistant provides comprehensive administrative and operational support to the Managing Director’s Office, ensuring efficient coordination of executive schedules, cross‑functional priorities and stakeholder engagements. The role acts as a professional point of contact for senior leadership, EXCO members and client‑facing teams.

Key responsibilities

• Manage executive calendars, meetings, travel arrangements and priority deliverables.
• Coordinate Board and leadership activities, including correspondence, records and action tracking.
• Prepare briefings, reports, presentations and other decision‑support materials.
• Liaise with senior management, government representatives, development partners and other stakeholders.
• Oversee selected cross‑functional initiatives and ensure timely follow‑through on agreed actions.
• Monitor organizational developments and emerging risks, escalating priority matters as needed.

Required profile

• Bachelor’s degree in Business Administration or related discipline with at least Upper Second‑Class Honours (or equivalent).
• Minimum three years of executive support experience, including coordination of C‑suite engagements, Board or governance matters, and handling confidential communications.
• Demonstrated executive presence, professionalism and the ability to work independently in a fast‑paced environment.

Required skills

• Advanced proficiency in Microsoft Office, especially Excel, dashboards and data analysis.
• Ability to leverage AI‑enabled tools to improve executive‑office efficiency.