Events Administrative Coordinator

About the role

The Events Administrative Coordinator supports the planning and execution of a variety of events, ensuring all logistical and administrative aspects run smoothly. This role is ideal for an organized, detail‑oriented professional who enjoys coordinating schedules, handling documentation, and liaising with vendors.

Key responsibilities

• Prepare event documentation, contracts and post‑event reports.
• Manage event calendars, schedules and correspondence with vendors, clients and internal staff.
• Support venue booking, catering, equipment arrangements and monitor timelines.
• Assist with budget monitoring, expense tracking and invoice processing.
• Ensure compliance with company policies and relevant regulations, maintaining accurate records of permits and contracts.
• Provide courteous assistance to clients and guests, collaborating with event planners and internal teams.

Required profile

• Minimum Diploma or Degree in Business Administration, Event Management or a related field.
• 2–3 years of experience in administration or event coordination.
• Strong organizational, documentation and time‑management abilities.
• Experience in logistics and vendor management is preferred.

Required skills

• Proficiency in standard office software for document preparation and record‑keeping.
• Ability to handle multiple tasks simultaneously while maintaining accuracy.
• Excellent communication skills for interacting with vendors, clients and team members.