Executive Assistant / Projects Assistant

About the role

The Executive Assistant / Projects Assistant will support the Managing Director with high‑level administrative duties while coordinating construction and interior fit‑out projects. This fast‑paced role requires strong organisational skills, a solid understanding of construction processes, and the ability to anticipate needs and manage multiple priorities.

Key responsibilities

• Provide comprehensive administrative support to the Managing Director, including calendar, travel and correspondence management.
• Prepare reports, presentations, proposals and other documentation for internal and external stakeholders.
• Coordinate and track project schedules, milestones, deliverables and resource allocation.
• Assist in project planning, budgeting, procurement tracking and supplier communication.
• Organise and maintain project files, contracts, drawings, BOQs and related documents.
• Liaise with clients, consultants, contractors and suppliers on behalf of the Managing Director.
• Arrange site visits, meetings and project reviews, and monitor action items to ensure timely follow‑up.

Required profile

• Bachelor’s degree in Construction Management, Interior Design, Architecture, Project Management or a related field.
• Minimum 5 years of experience supporting senior management in the construction or interior fit‑out industry.
• High level of discretion, professionalism and attention to detail.
• Strong time‑management, organisational and problem‑solving abilities.
• Ability to work independently and proactively in a fast‑moving environment.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• MS Project
• Monday.com
• Asana