Executive Personal Assistant

About the role

The Executive Personal Assistant provides high‑level administrative and operational support to a busy executive overseeing multiple business entities. The role blends traditional PA duties with hands‑on project coordination, ensuring priorities are met and initiatives progress smoothly.

Key responsibilities

• Maintain and continuously update the executive’s diary across several business areas, sequencing priorities and handling time‑sensitive matters.
• Manage incoming email on behalf of the executive, prioritising, responding and escalating as needed.
• Serve as the primary liaison between the executive and internal teams, external partners, contractors, legal counsel and other stakeholders.
• Provide both professional and personal assistance while upholding strict confidentiality.
• Coordinate and track tasks, deadlines and deliverables across multiple entities, following up proactively.
• Support renovation and property‑setup projects, liaising with contractors, vendors and procurement, and monitoring timelines.
• Maintain up‑to‑date records of project progress, action items and key decisions.
• Gather real‑time updates from site leads and relay information to the executive office.
• Assist procurement activities, including obtaining quotes, comparing suppliers and confirming deliveries.

Required profile

• Highly organised, discreet and proactive with the ability to manage competing demands calmly.
• Demonstrable experience as a personal assistant or in a similar high‑support role.
• Practical end‑to‑end project coordination experience.
• Strong communication skills and ability to maintain confidentiality.

Required skills