Finance and Administration Officer

About the role

The Finance and Administration Officer will support the financial and administrative functions of Solidaridad East & Central Africa in Nairobi, ensuring compliance with donor requirements and Kenyan regulations.

Key responsibilities

• Manage financial transactions, maintain accounting records, perform bank and ledger reconciliations, and handle accounts payable and receivable.
• Prepare financial and donor reports, support month‑end and year‑end closing, monitor project budgets and analyse expenditure variances.
• Support payroll administration, process statutory deductions and ensure compliance with tax and labour regulations.
• Assist procurement processes, monitor grant expenditures, maintain procurement documentation and manage organizational assets and inventory.
• Coordinate office administration, records management, travel logistics, facilities and supplier contracts.
• Maintain internal controls, support internal and external audits and implement audit recommendations.
• Provide financial and administrative support to programme teams, donors, vendors and statutory authorities.

Required profile

• Bachelor’s degree in Accounting, Finance, Commerce, Business Administration or related field.
• Professional qualification such as CPA (K), ACCA or membership with ICPAK preferred.
• 3–5 years of progressive finance and administration experience, preferably in an international NGO or donor‑funded environment.
• Strong knowledge of donor compliance and Kenyan statutory regulations.

Required skills

• Experience with ERP/accounting systems (e.g., Microsoft Dynamics 365 Business Central, SunSystems, SAP, Oracle).
• Financial reporting, budgeting and grant financial management.
• Procurement and asset management.
• Payroll administration.