Finance Assistant

About the role

The National Democratic Institute (NDI) is seeking a Finance Assistant to support its financial and administrative operations in Nairobi. This entry‑level position is a one‑year fixed‑term contract, reporting to the Finance & Administration Manager and working closely with finance, administration, and program teams.

Key responsibilities

• Record, code, post, and reconcile financial transactions with proper documentation.
• Prepare and process payments, manage petty cash, and follow up on vendor invoices.
• Verify, track, and file financial and administrative documents such as invoices, receipts, vouchers, and contracts.
• Maintain eTIMS invoices for vendors, consultants, and participant reimbursements.
• Assist with statutory and tax compliance, maintaining supporting records.
• Provide procurement support, including quotations, purchase orders, and vendor records.
• Coordinate staff travel, accommodation, transport, and logistical arrangements for meetings and workshops.
• Maintain office, asset, personnel, and administrative records with confidential filing.
• Support internal and external audits by preparing and retrieving required documents.
• Ensure compliance with NDI policies, donor requirements, and Kenyan regulations.

Required profile

• Bachelor’s degree in finance, accounting, business administration, or a related field.
• CPA Part II or ACCA Level II qualification.
• Minimum of two years of experience in financial management.

Required skills

What we offer

• Opportunity to work in a respected international non‑profit organization.
• Professional development through exposure to donor‑funded projects and audits.
• Collaborative work environment with finance, administration, and program teams.