Human Resources & Administration Officer

About the role

The Human Resources & Administration Officer will lead the day‑to‑day management of HR and office administration functions for a leading women’s legal federation in Kenya. The role ensures smooth employee lifecycle processes, compliance with Kenyan labour law, and a supportive workplace environment.

Key responsibilities

• Coordinate end‑to‑end recruitment, selection, onboarding and staff induction.
• Maintain confidential personnel records and HR information systems.
• Administer contracts, leave, probation, performance appraisals and employee separations.
• Manage staff learning, development initiatives and training records.
• Oversee employee benefits, medical insurance and payroll inputs.
• Provide guidance on HR policies, disciplinary and grievance procedures.
• Ensure compliance with statutory employment obligations.
• Supervise office maintenance, utilities, security, cleaning services and supplies.
• Coordinate travel, accommodation and logistical arrangements for staff.

Required profile

• Bachelor’s degree in Human Resource Management, Business Administration (HR option), Commerce (HR option) or related field.
• CHRP‑K certification and valid IHRM membership.
• At least three years of progressive HR and administration experience, preferably in NGOs or the non‑profit sector.

Required skills

• Proficiency with HR information systems (HRIS).
• Payroll coordination and processing.