Legal Admin Assistant (Remote)

About the role

The firm is seeking a Legal Admin Assistant to keep the operational rhythm of a busy litigation practice running smoothly. Working remotely, you will support onshore attorneys by managing calendars, docket deadlines, document queues, billing, and expense processes.

Key responsibilities

• Maintain attorney calendars, schedule appointments, court dates, depositions, and travel logistics.
• Track court deadlines across practice areas and set structured reminder cascades.
• Coordinate internal, client, and deposition meetings across multiple time zones.
• Prepare, edit, proofread, and format legal documents to filing‑ready quality and e‑file them with U.S. courts and agencies.
• Process billing, invoices, and expense reports; flag missing entries before billing close.
• Maintain organized client files, version control, and audit trails for documents under revision.

Required profile

• Highly organized with strong attention to detail.
• Ability to manage multiple calendars and deadlines simultaneously.
• Proactive communication of scheduling conflicts and missing documentation.
• Comfortable working independently in a remote environment.

Required skills