Office Services Assistant

About the role

The Office Services Assistant provides essential administrative and facilities support to ensure the smooth operation of FHI 360's Kenya office. This role is focused on maintaining a clean, welcoming environment, managing office supplies, and assisting both staff and visitors.

Key responsibilities

• Organise beverage refreshments for meetings and ensure meeting rooms are tidy after use.
• Maintain cleanliness of the office, common areas, and surrounding environment.
• Monitor and replenish office supplies, including printing, photocopying, and mail distribution.
• Assist the Administrative Assistant with clerical tasks and processing of DA1 forms.
• Handle pickup and delivery of items for the office as required.
• Screen and log all visitors in line with FHI 360 security procedures.
• Support vehicle readiness in the absence of drivers.
• Respond to general inquiries about the Kenya country office.
• Assist Finance with filing annual returns, utility payment follow‑up, and archive retrieval.
• Support People & Culture in filing statutory obligations.

Required profile

• High School/GED diploma; a Business Administration diploma or related certificate is an advantage.
• 1‑3 years of office administration experience, preferably in a medium‑to‑large international organisation.
• Experience managing reception duties and office equipment.
• Valid certificate of good conduct.

Required skills

• Proficiency with the MS Office Suite.