Operations & Procurement Coordinator

About the role

Exhibit Africa is seeking a highly organised Operations & Procurement Coordinator to become the operational backbone of its Kenya office. You will manage procurement, inventory, facilities and logistics to ensure seamless delivery of exhibition projects across East Africa.

Key responsibilities

• Source materials, products and services according to project specifications.
• Build and maintain relationships with suppliers and service providers.
• Prepare purchase orders, payment requests and related procurement documentation.
• Maintain accurate inventory records and coordinate stock movements.
• Oversee day‑to‑day administration of workshop and office facilities, including utilities, internet, security and maintenance.
• Support health and safety administration and keep operational records up to date.
• Arrange transport, accommodation and logistics for exhibition build‑up teams.
• Coordinate outsourced contractors and daily labour, ensuring proper documentation.
• Collaborate with the Country Manager and project team to deliver successful exhibitions.
• Identify opportunities to improve operational efficiency and administrative processes.

Required profile

• Excellent organisational and administrative abilities with a strong attention to detail.
• Experience in procurement, purchasing, inventory management, logistics coordination or operations administration.
• Fluent in English and Kiswahili.
• Own vehicle available for business use (mileage reimbursement provided).
• Proactive, dependable and solution‑oriented mindset.

Required skills

• Microsoft Excel

What we offer

• A varied and rewarding role supporting exciting projects across East Africa.
• Collaborative and ambitious team environment.
• Opportunities for professional growth as the company expands.
• Competitive salary based on experience.