Procurement Senior Assistant

About the role

The Procurement Senior Assistant provides essential administrative support for procurement and contracting activities, ensuring smooth information flow and consistent documentation across goods, services, and works transactions.

Key responsibilities

• Assist in drafting bidding documents, evaluation reports and contract award submissions.
• Process procurement transactions in UNOPS’ OneUNOPS system, including purchase orders, contracts, and long‑term agreements.
• Review, log and route incoming procurement requests and invoices; prepare and verify invoices for timely payment.
• Monitor expenditure against allocations and prepare statistical reports on procurement volume.
• Publish procurement advertisements, maintain status reports and follow up on procurement actions on behalf of the supervisor.
• Provide clients with accurate information on procurement processes and deliver standardized guidance.
• Support knowledge‑sharing activities and assist in planning training initiatives for procurement staff.

Required profile

• Secondary school with 5 years relevant experience, or a bachelor’s degree with 1 year relevant experience.
• Relevant experience in procurement or related fields.
• Experience using collaboration and productivity tools such as MS Office and G‑Suite.
• Experience in multicultural or UN system environments and in development or humanitarian contexts is desirable.

Required skills

• MS Office
• G‑Suite
• OneUNOPS (UNOPS corporate procurement system)