Programme Management Assistant

About the role

We are seeking a Programme Management Assistant to support project leaders in delivering donor‑funded development initiatives. The role provides administrative, coordination and reporting assistance throughout the project lifecycle to ensure timely, on‑budget delivery.

Key responsibilities

• Assist in planning, scheduling and coordinating project activities and milestones.
• Organise and support online or in‑person workshops and events.
• Track project progress, update risk registers and flag issues.
• Prepare agendas, minutes and action logs for project meetings.
• Maintain project documentation, version control and filing systems.
• Update trackers, dashboards and progress reports; consolidate data for management.
• Support budget monitoring, purchase orders, invoices and expense tracking.
• Assist with contract administration and compliance documentation.
• Act as a point of contact for internal teams and selected stakeholders, ensuring timely communication.
• Help identify risks, issues and dependencies and support quality‑assurance activities.
• Provide general administrative assistance to the Programme Manager and support multiple projects simultaneously.

Required profile

• Bachelor’s degree in Project Management, Business Administration, Management or a related field, or equivalent experience.
• At least 3 years of experience in project management or administrative support, preferably in donor‑funded, NGO or development projects.
• Strong multitasking, organisational and time‑management abilities.
• Excellent written and verbal communication, with the ability to handle sensitive information.

Required skills

• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Familiarity with project‑management tools such as MS Project (preferred).
• Report writing and documentation skills.