Project Admin Assistant – Facilities Management

About the role

The Project Admin Assistant provides administrative and project coordination support to the facilities management workgroup of the Church. Working on‑site in Nairobi, the role assists the Facilities Manager in maintaining worship spaces, ensuring they meet spiritual and community standards.

Key responsibilities

• Lead and mentor lower‑level staff, providing day‑to‑day direction and training.
• Coordinate project details, follow up on pending items and ensure deadlines are met.
• Assist with budget preparation, monitoring and control activities for projects or departmental areas.
• Prepare memos, reports, spreadsheets, charts and presentations using various software.
• Take meeting minutes, manage documentation and maintain calendars for multiple leaders.
• Handle email inboxes, arrange travel and support large meetings, conferences and events.
• Support office resiliency and emergency response operations.

Required profile

• At least 3 years of relevant experience or progress toward a university degree or recognized certification.
• Strong computer proficiency with Windows and Microsoft Office applications.
• Basic business accounting knowledge, including invoices, purchase orders and contracts.
• Excellent communication skills and ability to interact courteously with leaders, staff and vendors.
• Customer‑oriented, results‑driven with flexibility to adapt to changing situations.

Required skills

• Windows operating system
• Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Power BI for data reporting
• Basic accounting software and understanding of local tax system