Project Admin Assistant

About the role

We are seeking a Project Admin Assistant to support the Facilities Manager in maintaining Church facilities in Nairobi. The role provides administrative and project coordination support to ensure facilities are well‑maintained, safe, and present a dignified image for worship and community activities.

Key responsibilities

• Lead and mentor lower‑level staff, providing day‑to‑day direction and training.
• Coordinate project details, track pending items, and ensure deadlines are met.
• Assist with budget preparation, monitoring, and control for projects and departmental expenses.
• Prepare memos, reports, spreadsheets, charts, and presentations using various software tools.
• Take meeting minutes, manage documentation, schedule meetings, and maintain calendars for multiple leaders.
• Handle email inboxes, arrange travel, and support large meetings, conferences, and emergency response operations.

Required profile

• At least 3 years of related experience or progress toward a relevant post‑secondary degree.
• Demonstrated clerical experience with strong organizational, communication, and customer‑oriented skills.
• Basic business accounting knowledge, including invoices, purchase orders, and contracts.
• Ability to communicate effectively in English.

Required skills

• Windows operating system.
• Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Power BI for data visualization.
• Basic accounting software proficiency.