Project Administrative Assistant – Secretarial Studies

About the role

The Project Administrative Assistant will support the university’s research laboratories and project teams by handling correspondence, scheduling, and documentation. This entry‑level position offers exposure to laboratory compliance and outreach event coordination within an academic environment.

Key responsibilities

• Manage official correspondence and maintain effective communication channels.
• Schedule and coordinate meetings, appointments, training sessions, audits and other engagements.
• Record, distribute, archive and track minutes, agendas and action items.
• Organise and update laboratory documentation, including reports, calibration records and SOPs.
• Assist in the coordination of outreach events and provide logistical support.
• Support document‑control processes and ensure secure storage of accreditation and compliance records.
• Prepare, format and disseminate presentations and official documents.
• Facilitate timely follow‑up on assigned tasks and ensure effective information flow across laboratory and administrative teams.

Required profile

• Education: at least a diploma or bachelor’s degree in Secretarial studies, Office management, Business administration, Journalism and Communication or a related field.
• Entry‑level role; candidates with experience in NGO operations or project management frameworks are preferred.
• Familiarity with laboratory management and compliance with ISO/IEC 17025:2017, ISO 9001:2015 and ISO/IEC 17043:2023 standards is an advantage.

Required skills

• Proficiency in Microsoft Office Suite.
• Strong analytical ability and experience with data analysis tools.
• Excellent written and verbal communication skills.
• Organisational skills with high attention to detail.