Sales Administrative Assistant

About the role

Kaziweza Limited is seeking a proactive Sales Administrative Assistant to manage the Order‑to‑Cash cycle, ensure timely deliveries, and support the sales team in a fast‑moving fresh‑produce environment.

Key responsibilities

• Process customer Local Purchase Orders accurately and within agreed timelines.
• Coordinate order planning and liaise with 3rd‑party logistics partners to secure trucks, loaders, and other resources.
• Update the sales team on order status, release orders to logistics providers, and verify payment before processing.
• Handle fresh‑produce sales orders, maintain high customer service standards, and minimise collection delays.
• Manage goods receipt, proofs of delivery, and invoice receipt to ensure proper accounting.
• Proactively communicate challenges to the line manager.

Required profile

• Bachelor’s degree or diploma in a business‑related field from a recognised institution.
• At least three years of experience in sales order management or a similar role.
• Self‑starter with strong customer‑service orientation and the ability to work independently.
• Excellent interpersonal and communication skills.

Required skills

• Proficiency with Oracle ERP systems.
• Advanced Microsoft Excel skills, including data analysis and reporting.
• Strong command of Microsoft PowerPoint.