Team Assistant – DSIT/WYVC (Temporary)

About the role

The International Trade Centre is seeking a temporary Team Assistant to support the Division of Sustainable and Inclusive Trade (DSIT) and the Women, Youth, and Vulnerable Communities (WYVC) section. The role will contribute to the SheTrades Initiative, helping women entrepreneurs and workers access trade opportunities.

Key responsibilities

• Perform a wide range of office support and administrative functions.
• Draft and respond to routine correspondence using standard word‑processing tools.
• Monitor schedules, verify receipt and accuracy of documents, approvals and signatures.
• Research, compile and organise information for reports, work plans, studies and briefings.
• Generate standard statistical reports and work orders from various databases.
• Proofread and edit documents for grammar, punctuation, style and format.
• Screen phone calls and visitors, handle information requests and refer inquiries as needed.
• Provide secretarial, logistical and administrative support for meetings, boards, committees and conferences.
• Assist in website maintenance by scanning, converting and posting documents.
• Prepare presentation materials using appropriate software.
• Maintain calendars, monitor changes and communicate updates to staff.
• Perform data entry and extraction tasks.

Required profile

• Strong organisational and administrative abilities.
• Excellent written communication and proofreading skills.
• Ability to manage multiple tasks, schedules and document flows.
• Experience handling correspondence, phone inquiries and visitor reception.
• Familiarity with data entry, basic statistical reporting and website content handling.

Required skills