Administrative Assistant I

About the role

We are seeking an Administrative Assistant I to support the daily operations of Mawego Technical Training Institute. The role involves managing office documentation, coordinating meetings, and ensuring smooth communication within the institute.

Key responsibilities

• Secure office equipment, documents and records.
• Record dictation in shorthand and transcribe into typed documents.
• Process data and manage the e‑office system.
• Plan and organise meetings, workshops, conferences and seminars.
• Operate office equipment and handle correspondence.
• Attend to visitors, clients and telephone enquiries.
• Schedule appointments and confirm travel itineraries.

Required profile

• Minimum four years experience as Administrative Assistant II or in a comparable role.
• Successful completion of Kenya National Examinations Council (KNEC) examinations: Typewriting III (≥50 wpm), Shorthand III (120 wpm), Business English III/Communications I, Office Management III, Secretarial Duties II, Commerce II, or a Diploma in Secretarial Studies.
• Higher Diploma or supervisory certificates are an advantage.
• Certificate in computer applications and demonstrated proficiency.

Required skills

• Typewriting
• Shorthand
• Computer applications
• Data processing
• Office equipment operation