Administrative Associate

About the role

The Administrative Associate provides comprehensive administrative and programme support to UN Women’s Regional Office in Nairobi. This role ensures smooth logistical, financial and documentation processes for meetings, events, travel and procurement.

Key responsibilities

• Arrange logistics, administration and finances for meetings, workshops, events and missions.
• Maintain office stationery inventory, distribution logs and e‑filing system for confidential documents.
• Manage the Deputy Regional Director’s calendar and coordinate appointments.
• Support the Regional Director with administrative follow‑up and priority actions.
• Prepare programme work plans, budgets, proposals and briefing materials, including PowerPoint presentations.
• Research and compile data for guidelines, position papers and audit documentation.
• Create requisitions, register goods receipts and assist with cost‑recovery billing in Quantum.
• Organise travel for senior staff, process travel requests, purchase orders and maintain travel expense databases.
• Review procurement submissions and ensure compliance with UN Women policies.

Required profile

• Senior‑level experience (minimum 5 years) in administrative or programme support.
• Strong organisational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication in English.

Required skills

• Proficiency with the Quantum financial system.
• Experience using the Unall procurement platform.
• Advanced PowerPoint skills for creating briefing materials.

What we offer

• Opportunity to work with a leading global champion for gender equality.
• Collaborative environment within a diverse international team.
• Professional development and exposure to high‑impact programmes.